The Complete Guide for Going Paperless
With the development of science and technology, businesses started transforming everything from traditional to digital. Especially, when it comes to document management, businesses currently storing documents in warehouses, libraries, corporate offices, and so on will face many issues in managing hard documents.
Nearly everything you need to know in taking the first step toward document digitization.
Paper-based systems are a cost-burden, impede workflows, and pose serious security risks.
Organizations today remain at the mercy of paper-based systems, despite available technologies to reduce paper usage, if not remove it, altogether.
One study estimates that the time wasted from processing paper, costs organizations close to $20,000 per knowledge worker, per year. But that’s only the half of it. Read on to learn more about the extent of the paper problem and everything you need to know about the paperless office and how it can help your business:
- What are the disadvantages of paper-based processes?
- What are the benefits of a paperless office?
- How your organization can become paperless in less than 90 days
The complete guide below will help you answer these questions above, then guides businesses from seamlessly transitioning to the paperless office:
Paperless Office - Digital Transformation Strategy
Digitalization is currently being mentioned in the current 4.0 era, which is seen as the beginning of the digital transformation process to make it easier for businesses to store data, documents, and images.
Document management refers to the processes and resources required to organize, store, and retrieve documents and automate workflows within a company or organization. Documents can be in hardcopy or digital format and a business can storage many documents such as contracts, forms, invoices, job applications, benefits enrolment information and many other records.
Regardless of the industry, businesses process enormous volumes of paper and digital documents. In actuality, the typical office worker utilizes 10,000 sheets of paper per year. When you apply this number to a company with 100 or even 500 employees, you can rapidly see how many documents are circulated inside an organization.
Nearly everything you need to know in taking the first step toward document digitization. Organizations today remain at the mercy of paper-based systems, despite available technologies to reduce paper usage, if not remove it, altogether.
Now that you understand the paper problem and the benefits of going paperless, it’s time to show you how to launch a paperless process in 90 days.
With workflow management and a suitable workflow management system deployed as a cloud solution, companies can standardize and automate any workflow that drives important business processes. The potential for new levels of effectiveness and employee satisfaction is very high and ultimately, the entire company benefits from error-free and efficient workflows.
The most important factor is that incoming invoices are processed quickly, accurately, and digitally — and that the right people are in the approval workflow. This yields immediate benefits:
- Eliminate paper and manual data entry
- Automate workflow processes and exception handling
- Reclaim early payment discounts
- Dramatically cut audit prep time
News & Events
Keep up to date
- 22Apr
Ricoh acquires software startup natif.ai with advanced AI technology
- 05Apr
Ricoh awarded tenth EcoVadis Gold Rating for sustainability performance
- 27Mar
Ricoh positioned by Gartner® in its 2024 Magic Quadrant™ for Outsourced Digital Workplace Services for fourth consecutive year
- 18Mar
Ricoh advances zero greenhouse gas emissions Scope 1 and 2 to 2040 and strengthens Scope 3 reduction measures