Modernise your meeting
room experience

When work can be anywhere, an open flow of information is crucial. You need to be able to enhance collaboration and engage employee focus with technology that works seamlessly in the background.

Modern workplaces and training facilities need to cater to diverse working and learning styles. When work or study can be anywhere, is your environment accessible, inspiring, and productive?

66%
of business leaders are thinking of redesigning physical spaces 
Microsoft’s 2021 Work Trend Index

 

Empower your teams to thrive in a hybrid environment

Modern collaboration platforms such as Microsoft Teams enable colleagues to connect with each other and their customers anywhere, on any device, via chat, audio, video calls, and meetings – sharing and collaborating on documents and workflows securely in real-time.

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50%
of Gartner client interactions on meeting solutions involve hybrid meetings or meeting room hardware
— 2021 Gartner Inc Digital Worker Experience Survey

Transform your meeting
spaces with Microsoft
Teams Rooms

In the hybrid workplace, how do we ensure all attendees—whether in offices or remote—can fully participate in meetings? Many room systems are designed primarily for people in the room, with remote users feeling left on the outside looking in.

Microsoft Teams Rooms are designed to deliver inclusive meeting experiences with all participants in mind. With a rich ecosystem of connected meeting devices powered by an intuitive app built for Microsoft Teams, Teams Rooms turn any meeting room into an easy-to-use and inclusive collaboration space where everyone has a seat at the table, regardless of where they sit.

Easy 

Ease to use

A consistent user experience for all your spaces, from small huddle to large conference rooms – with a single touch, you get your meetings started.

Collaboration 

Work like you are in one place

If you are on the go or attend a meeting in person, the rich collaboration experience keeps everyone engaged, and with advanced whiteboard technologies, ideas can just flow.

Flexibility 

Transform your spaces

Enjoy a high-quality experience with the flexibility of choosing from a broad range of purpose-built, reliable options for your workplaces.

Scale 

Simple to deploy on scale and easy to manage

Deploy, manage, and secure your rooms in a simple and scalable way with the Teams Admin Center or your existing Windows Management tools.

Huddle Room

2-4 people

  • One-touch room control
  • Windows/Android OS
  • All-in-One Collaboration Bar
  • Auto-framing & speaker tracking
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
Huddle Room

Small Room

4-6 people

  • One-touch room control
  • Windows/Android OS
  • All-in-One Collaboration Bar
  • Auto-framing & speaker tracking
  • Microphone array
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
Small Room

Medium Room

6-9 people

  • One-touch room control
  • Windows OS
  • Pan-Tilt-Zoom camera
  • AI-powered features with voice recognition
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
Medium Room

Large Room

10-15 people

  • One-touch room control
  • Windows OS
  • Pan-Tilt-Zoom camera
  • AI-powered features with voice recognition
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
Large Room

Large Room

15+ people

  • One-touch room control
  • Windows OS
  • Pan-Tilt-Zoom camera
  • AI-powered features with voice recognition
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
XL Room

Huddle Room

Huddle Room

2-4 people

  • One-touch room control
  • Windows/Android OS
  • All-in-One Collaboration Bar
  • Auto-framing & speaker tracking
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
Huddle Room

Small Room

4-6 people

  • One-touch room control
  • Windows/Android OS
  • All-in-One Collaboration Bar
  • Auto-framing & speaker tracking
  • Microphone array
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
Small Room

Medium Room

6-9 people

  • One-touch room control
  • Windows OS
  • Pan-Tilt-Zoom camera
  • AI-powered features with voice recognition
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
Medium Room

Large Room

10-15 people

  • One-touch room control
  • Windows OS
  • Pan-Tilt-Zoom camera
  • AI-powered features with voice recognition
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
Large Room

Large Room

15+ people

  • One-touch room control
  • Windows OS
  • Pan-Tilt-Zoom camera
  • AI-powered features with voice recognition
  • Wired and wireless content sharing
  • Bring Your Own Meeting (BYOM)
  • Remote device management
XL Room


Embrace the Future of Work with RICOH Microsoft Teams Rooms

Ricoh is your Microsoft Teams Rooms Partner when deploying and managing meeting rooms solutions, offering:

Advisory & Design

A Microsoft Teams Rooms (MTR) assessment and workshop

which will provide an evaluation of your current collaboration environment

Deployment

Microsoft Teams Room Solutions

including displays, licences, deployment, and configuration of your current Microsoft Teams Room environment

Managed Services

Al-driven Managed Services

with proactive management and threat analytics. Our Managed Services improve utilisation and provide detailed insights

Ricoh Managed Services for Microsoft Teams Rooms

Meeting Solutions should always be operational and ready to use. While your organisation can provide support and maintenance in-house, you can also choose to outsource it to free-up internal resources and keep the solution constantly working.

With over 80 years of experience in office solutions, Ricoh provides Managed Services to support the Microsoft Teams Room solutions. Ranging from Service Level Agreements (SLA) for maintenance and repair, to full audio-visual managed service built on the latest Information Technology Infrastructure Library (ITIL) methodology, which can include:

  • Proactive system health monitoring (Alerts)
  • Reactive support (Incidents)
  • Service desk
  • Issue management and resolution
  • Remote support
  • On-site support and hardware repair or replacement
  • Security and device updates
  • Other services configuration, documentation, knowledge, and asset management
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With Ricoh Managed Services for Microsoft Teams Rooms, you can:

Microsoft Teams Room Solutions

Benefit from our operational expertise

Ricoh remote room health monitoring and alerts

Microsoft Teams Room Solutions

Free up IT resources

To focus on your business instead of troubleshooting

Microsoft Teams Room Solutions

Realise a quick return on investment

Scale with agility, get the most from your meeting rooms

Microsoft Teams Room Solutions

Rely on our proven expertise

Agile support and services to suit your needs.


Enhance Cloud Calling Callout blue

Enhance Cloud Calling with Microsoft Teams

Overcome barriers to connecting with landlines and mobiles by enabling PSTN (Public Switched Telephone Network) calling from Microsoft Teams, which connects you to the Microsoft Phone System and our carrier network.

With Microsoft Teams Rooms operating as collaboration hubs, people can actively connect in real-life to work together on any device, from wherever they are. A phone system designed for the cloud offers:

  • All-in-one communication that unifies chat, files, meetings, apps, and calls

  • VoIP calls for every user so that all Teams users can make and receive VoIP calls for true collaboration

  • Seamless PSTN integration by adding dial tone (PSTN) access to users using Microsoft Teams Cloud Calling

Leverage Flexible Business Finance Plans with Meeting Solutions as a Service

Ricoh provides Microsoft Teams Rooms as a Service, with flexible business finance and payment plans to help you boost productivity and efficiency without capital expenditure.

  • A single partner for technology and finance solutions
  • Flexible packages customised to your needs
  • Product, professional services, and support provided as a service
  • Competitive rates with no establishment fees or deposits
  • Equipment refreshes every 3-5 years
  • Easy to allocate costs to relevant departments
  • Easy to manage and forecast budgets
  • Easy access to upgrades
  • Simple, straightforward documentation
Leverage Flexible Business Finance Plans Callout blue

Why Ricoh?

Our solutions create positive environments for your teams to work together no matter where they are, using technology that works seamlessly behind the scenes to bring people together and inspire innovation, productivity, and growth.

 

Ricoh is your Partner when deploying and managing meeting rooms solutions and offer:

Microsoft Teams Room Solutions

A consultative approach to

addressing customers’ pain points and challenges

Microsoft Teams Room Solutions

Extensive experience

in the design and deployment of Microsoft Teams Rooms, Audio Visual, and IT services

Microsoft Teams Room Solutions

Experienced and certified in-house Audio Visual and IT people

Microsoft Teams Room Solutions

Project delivery and management

with our dedicated delivery team

Microsoft Teams Room Solutions

Asia Pacific deployment and support with wider reach through Ricoh Global Services

Microsoft Teams Room Solutions

The best of both worlds as a vendor and integrator, with us as your trusted technology partner

Microsoft Teams Room Solutions

Extensive managed service experience

in both Audio Visual and IT services

Microsoft Teams Room Solutions

Easy-to-buy

standardised solutions, with easy finance options, and proven expertise


Microsoft Teams logo Callout blue
Ricoh and Microsoft Partnership

Ricoh has a strategic global relationship with Microsoft and extensive experience deploying and supporting Microsoft Teams Room solutions. We can help you modernise your workspaces, enhance meeting room experiences, and ensure your people stay focused on the business instead of being burdened by meeting room logistics.

Our Key Partners

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Talk to a Ricoh Expert

Get in touch with one of our consultants and find out how we can help you create your hybrid workplace.

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